Elements and Performance Criteria
- Establish the emergency planning context and framework
- Authority to plan is confirmed with reference to legislation, organisational direction, community or other managerial agreement
- Planning environment is clarified by analysing drivers and risk assessment
- Considerations that may impact on the planning framework are identified and analysed
- Key stakeholders, are identified along with their potential interests, sensitivities, roles and responsibilities
- Planning team/group is established with an appropriate balance of expertise, stakeholder representation and authority to achieve desired outcomes
- Emergency plan aims and objectives are developed and refined with key stakeholders
- Develop agreed planning processes and methodology
- Practical constraints and existing emergency management arrangements are considered when developing a feasible project scope
- Frameworks for project planning, management and evaluation are developed with key stakeholders
- Processes for negotiating outcomes, key performance indicators, information management, reporting, accountability and decision making strategies are developed and agreed within existing accountabilities
- Consultation and community education strategies are updated/developed which support community and key stakeholder ownership
- Sources of expertise are identified to contribute specialised information and analysis as required
- Accountability and responsibility for specific tasks or planning components is negotiated and clarified with appropriate individual, organisation or service provider
- Undertake research and analysis for emergency management planning
- Plan is regularly reviewed in response to new information or changes in resources and planning environment
- Appropriate research tools and consultation strategies are chosen
- Comprehensive body of community information, risks and safety expectations is sourced/built/updated using credible sources
- Effectiveness of current emergency management strategies are assessed to address the vulnerability of communities and environments by analysing their susceptibility and resilience to risk
- Need for new/updated emergency plans is confirmed for risks that have the potential to become an emergency event
- Develop/refine emergency managementplanning outcomes
- Emergency management arrangements relating to the effective operations and coordination of resources are identified and reviewed
- Potential gaps or duplication in emergency management roles and responsibilities of organisations are identified
- Broad categories and types of resources and services that are likely to be required are identified
- Financial and contractual arrangements for accessing or acquiring resources and services are developed
- Arrangements for the command, control and coordination of the response to an emergency incident are addressed in the plan
- Arrangements for the restoration/recovery of the community structure and facilities, and provision of support to affected people are addressed in the plan
- Potentially critical resource/service shortfalls and communication deficiencies, within and between organisations are identified
- Contingencies to address potential problems are developed with relevant organisations and service providers
- Implications of new/revised emergency management plans for strategic and operational business planning, review of legislation/policy/procedures and provision of training and community education programs are assessed and determined
- Document the emergency plan
- Plan is jointly developed based on feedback received on draft plan obtained from stakeholders
- Quick accessibility of essential information and any amendments via the plan structure is ensured
- Plan purpose, control/coordination arrangements and any functional/threat specific sub plans are specified in sufficient detail
- Clear and concise language appropriate for the audience/s is used
- Consistency of related plans and sub plans is ensured
- Process is established to maintain currency of the plan
- Validate the plan
- Develop/refine emergency management planning outcomes
- Emergency management arrangements are reviewed or developed to identify potential gaps or duplication in roles and responsibilities.
- Emergency management strategies and responsibilities are identified and confirmed in consultation with stakeholders.
- Broad categories and types of resources and services that are likely to be required, including potential critical shortfalls, are identified.
- Financial and contractual arrangements for accessing or acquiring resources and services are developed.
- Arrangements for the command, control and coordination of any emergency response or recovery are addressed in the plan.
- Contingencies to address potential problems are developed with relevant organisations and service providers.
- Community and organisational implications of new/revised emergency management plans are identified in consultation with stakeholders.